Job Description

Summary of Essential Duties and Responsibilities

The primary function in this position will be to provide departmental administrative support in the area of Clinical Affairs, including:

Perform quality checks, uploads and tracking of required regulatory documents to populate the electronic Trial Master File (TMF) for designated studies. Generate reports of missing documents and upcoming expiration dates. Communicate with sites and/or study team to obtain required documents. Ensure the TMF is audit-ready in support of regulatory filings.

Obtain safety-related source documents and images from clinical sites in preparation for Clinical Event Committee and Data Safety Monitoring Board meeting packages. Work with translation vendors as needed.

Track device inventory and prepare shipments to sites, ensuring device integrity is maintained (i.e., temperature control and expiration dates). Process returned/expired devices.

Assist with the distribution and tracking of clinical study supplies to Contract Research Organizations (CROs) and clinical centers (e.g. study binders, case report form worksheets, study devices and misc. materials)

Interface with CROs to obtain study-related documentation and follow up on action items

Assist with site invoicing and payment tracking

Assist with organization and filing of study related materials

Assist in the organization and execution of Investigator meetings

Provide general administrative support as needed

Education and/or Experience

Undergraduate degree

2-3 years of relevant clinical trial experience

Required Knowledge/Skills

Minimum of 1-2 years of clinical study electronic Trial Master File experience

Proficient with basic computer programs such as Microsoft Word, Excel PowerPoint and Adobe Acrobat

Detail oriented in document review and error checking

Effective communication skills

Desired Knowledge/Skills

Minimum of 1-2 years of Sponsor or CRO experience

Working knowledge of CDISC TMF Reference Model

Physical Demands/Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit or stand for prolonged periods of time, frequently in front of a computer.

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